HR Specialist

The HR Specialist performs HR functions for classified, unclassified, other academic, faculty, transients and WAE employees for their assigned organization(s). HR Specialists have the Recruiting Coordinator, HR Analyst and, if applicable, the Academic Partner Workday security roles.

These security roles provide the ability to process recruiting, hires, compensation, and academic transactions in Workday for their assigned supervisory organizations.

Graduate Assistant Conversion

  • Graduate Assistant Conversion  PDF
  • What to Know Before Hiring a Graduate Assistant  PDF
  • GA Additional Job PowerPoint  PDF

Summer Research and Teaching WebEx Session

  • Summer Research & Teaching Processing WebEx Session PowerPoint  PDF
    Note: This document is from the WebEX session on 5/4/17.
  •  Summer Research & Teaching Processing Questions and Answers  PDF
    Note: This document is from the WebEX session on 5/4/17.

Online Training Courses

Costing Allocation Online Training Course  Video

The Costing Allocation Online Training Course is designed primarily for HR Analysts, Student Employment Partners, and Cost Center Managers. It covers costing allocation levels, who performs costing allocations, costing allocation comments, assigning costing allocations for positions vs. workers, updating and reviewing costing allocations, work study and president student aid costing allocations, and maintaining costing allocations.

Create Position

  • Creating Positions Quick Guide 
  • Create Position - HR Analyst  PDF
  • Create Position for Classified Employee Additional Job  PDF
  • Create Position Workflow  PDF
  • Create Position for Gratis Worker PDF
  • Edit Position Workflow PDF
  • Hire of a WAE or Transient  PDF


  • Recruiting Quick Guide 
  • Create Evergreen Requisition PDF
  • Create Position (WAE and Transient)  PDF
  • Job Application  PDF
  • Job Application Workflow  PDF

Hiring & Employment

  • Completing Form I-9 PowerPoint PDF
  • Edit Pre-Hire  PDF
  • Hire  PDF 
  • Hire Workflow  PDF
  • Onboarding Workflow  PDF 
  • QuickStart PDF 
  • Review New Employee I-9 PDF

HCM Core

  • Add Additional Job for Classified Employee PDF
  • Add Job  PDF
  • Add Job - Multi-Company PDF
  • Compensation Actions Quick Guide PDF
  • Change Job - Job Details/Percent of Effort  PDF
  • Change Job - Promotion  PDF 
  • Change Organization Assignments  PDF
  • Job Continuation PDF
  • Location Change PDF
  • Move Worker  PDF
  • Personnel Management Dashboard PDF
  • Request Compensation Change  PDF
  • Request One-time Payment - Lump Sum - Retirement  PDF
  • Termination  PDF
  • Update Employee Education  PDF


  • Add Academic Appointment (Professorships) PDF
  • Add Academic Appointment (Emeritus)  PDF
  • Add Academic Appointment – New Hire  PDF
  • Update Academic Appointment- Reappointment PDF
  • End Academic Appointment  PDF
  • Academic Reports PDF
  • Place Worker on Leave (Academic)  PDF
  • Period Activity Pay  PDF
  • Period of Appointment Quick Guide  PDF
  • Request Compensation Change (Professorships) PDF
  • Request One Time Payment (Professorships) PDF
  • Reappointment to Senior Instructor PDF

Quick Links

Workday Support

Latest Updates & Training Resources

HRM Updates

HCM Monthly Updates

Saving an Email as a PDF